BY-LAWS OF THE BRIAR CREEK SPORTSMAN CLUB, Inc.
Burke County, Georgia
Article I – Name
Briar Creek Sportsman Club, Inc.
Article II – Objectives
Objectives of this club shall be:
(a) To provide opportunities for club members and their immediate family to engage in the sport of hunting and fishing.
(b) To promote hunting and fishing safety.
(c) To encourage the practice of good sportsmanship and compliance with local, state and federal game laws
(d) To support wildlife conservation programs and to assist wildlife management programs.
(e) To strengthen landowner – hunter cooperation and understanding.
(f) To increase the knowledge and practice of hunting skills, marksmanship and other outdoor recreation skills that are in harmony with the sport of hunting and fishing.
(g) To cooperate with other organizations which share the objectives stated in paragraphs (a) through (f).
Article III – Membership
(a) Any citizen of the United States, 18 years or older, may become a member of this organization as selected by the Board of Directors. Existing members are encouraged to become members of the National Rifle Association. Membership strength is set by the Board of Directors.
(b) The Board of Directors may select members for Honorary Membership not to exceed ten (10) honorary members. Honorary members are excused from payment of dues and have all club privileges including voting rights. Honorary members may not hold office of the Board of Directors.
(c) Guests will be allowed upon the invitation of members. Invited guests by members will pay guest’s fees as set by the Board of Directors The guest policy will be set by the Board of Directors each year. All guests are to be accompanied by their sponsor at all times. Members are responsible for their guest’s conduct and are to ensure the guest abide by the club’s rules. A member’s immediate family (living in his/her household and dependent upon him/her) is considered a guest but free from guest fees. (Modified by vote 1/25/14)
(d) A member’s spouse (husband or wife) will have equal membership rights and privileges with the exception of the right to vote in Club elections and the right to hold office. (Added by vote 1/25/14)
Article IV – Ethics
In accepting membership as demonstrated by payment of annual dues, the member certifies that he is a citizen of good repute of the United States of America; that he is not a member of any organization or group having as its purpose or one of its purposes the overthrow by force and violence of the Government of the United States or any of its political subdivisions; that he has never been convicted of a crime of violence; and that, as a club member, he will fulfill the obligations of good sportsmanship and good citizenship. Club members will also subscribe to the BriarCreek Sportsman Club Code of Ethics as follows:
He will consider himself an invited guest of the landowner, seeking his permission, and so conducting himself that he may be welcome in the future.
He will obey the rules of safe gun handling and will courteously but firmly insist that others who hunt with him do the same.
He will obey all game laws and regulations, and will insist that my companions do likewise.
He will do his best to acquire those fishing and hunting skills, which assure clean, sportsmanlike skills.
He will support conservation efforts which can assure good hunting and fishing for future generations of America.
He will pass along to younger sportsman the attitudes and skills essential to a true outdoorsman.
Article V – Dues
(a) Dues are set by the Board of Directors each year in February based upon the projected financial needs of the club for the forthcoming year. Annual dues dates are to be set by the Board of Directors. Dues not paid in full by June 1st will be considered as a resignation from the club.
Article VI – Meeting
(a) Annual Meeting. The annual meeting of the club shall be held on the second Saturday after the last day of deer hunting season in each year. If the annual meeting shall not take place at the time fixed, it shall be held within a reasonable time thereafter, and the officers shall hold over until their successors shall have been elected.
(b) Regular meetings. The regular business meeting of the club for the transaction of ordinary business shall be held at such time and place as may be fixed by the Board of Directors.
(c) Special Meeting. A special meeting of the club may be held at any time upon the call of the President or upon the call of the Board of Directors or upon demand in writing, stating the object of the proposed meeting, and signed by not less than 20 percent of the members entitled to vote. Notice of the time, place and object of any special meeting shall be given all officers and members in good standing in writing by Unites States mail or e-mail, if the member has an e-mail address listed on the current roster, and not less than seven (7) days prior to the date fixed for the holding of the meeting. The place of such special meeting shall be fixed by the Board of Directors.
(d) Quorum. One-third of the members of the club entitled to vote shall constitute a quorum at any meeting.
Article VII – Officers
(a) The officers of this club shall be a President, Vice President, Secretary, Treasurer, Chief Huntmaster and four board members at large, each, acting together, shall constitute the Board of Directors. They shall be elected by a majority vote by ballot of the members in good standing present at the annual meeting of the club. They shall hold office for one (1) year or until their successors is elected. Board of Directors may be reelected annually with no limit to the number of years he may serve. Nominations will be made from the floor at the annual election. All nominees must have consented to serve. All officers must be twenty-one years of age or older. No immediate relatives may serve on the Board of Directors at any one time.
(b) The Board of Directors shall be the sole governing body of the club. The Board shall have general supervision and control of all activities of the club. The Board of Directors may make agreements with other organizations and individuals to carry out objectives of the club.
(c) Meetings of the Board of Directors shall be held regularly at such time and place as the Board determines. Special meetings may be held at any time on the call of the President or on demand, in writing to the Secretary, by four of the Board of Directors.
(d) Five members of the Board of Directors shall constitute a quorum.
(e) Resignation of any officer may be accepted by a majority vote of the remaining members of the Board of Directors.
(f) A vacancy in the Board of Directors may be filled by a majority vote of the remaining members of the Board.
Article VIII – Duties of Officers
(a) President. The President shall preside at all meeting of the club and of the Board of Directors. He shall be a member ex-officio of all regular and special committees and shall perform all such other duties as usually pertain to his office. He shall also be an authorized signer of the club’s checking account.
(b) Vice President. The Vice-President shall perform the duties of the President in his absence or at his request.
(c) Secretary. The Secretary shall conduct all official correspondence pertaining to the proper preparation and forwarding of all reports required of the club. He shall notify the members of the special and annual meetings, as required in Article VI. He shall keep a true record of all meetings of the Board of Directors and of the club and have the custody of the books and papers of the club, except the Treasurer’s books of account. All applications for membership in the club shall be made to the Secretary. The Secretary shall preside over the annual election.
(d) Treasurer. The Treasurer shall have charge of all funds of the club and place the same in such bank or banks as may be approved by the Board of Directors. He shall be responsible for the collection of all fees and dues. Such money shall only be withdrawn by check signed by the Treasurer and for the payment of such bills as shall have been approved by the Board of Directors. The Treasurer shall keep an accurate account of all his transactions and render a detailed report with vouchers at any meeting of the Board of Directors when requested and an annual financial report to be distributed to the club at its annual meeting in January.
(e) Chief Huntmaster. The Chief Huntmaster shall direct, or appoint additional huntmasters to direct, all group hunting activities. He shall be responsible for enforcing all club hunting rules, safety regulations, compliance with game laws, Article IV Ethics, and observance of agreements made with landowners or other organizations.
(f) Board Members. Each of the four Board Members will head up one of the four standing committees: Game Management, Fishing Management, Maintenance, and Kitchen.
Article IX – Suspension or Expulsion
(a) Any officers may be removed by a two-thirds vote of the members in good standing present at any special meeting called for this purpose. No vote or suspension or removal may be taken unless at least fifteen days notice in writing shall have been given to the officer of the reasons for his removal and of the time and place of the special meeting at which such ballot of his removal is to be taken. At such special meeting, the office shall be given a full hearing.
(b) Any member may be suspended or expelled from the club for any cause deemed sufficient by the Board of Directors by a two-thirds affirmative vote of the members of the Board of Directors present at any regular or special meeting. No vote on suspension or expulsion may be taken unless at least fifteen days notice in writing shall have been given to the member of the charges preferred and of the time and place of the meeting of the Board of Directors at which such charges will be considered. At such meeting the member under charges will be accorded a full hearing.
(c) Charges against any officer or member may be preferred by any member in good standing. They shall be in writing clearly stating the facts relied upon and accompanied by all affidavits or exhibitors which are to be used in their support. Such charges shall be filed with the Secretary, who will immediately notify the President. The President will call a meeting of the Board of Directors to hear the charges. The Secretary will give at least fifteen days notice, shall be in writing, and will include a true copy of the charges and of the supporting affidavits and exhibits.
Article X – Hunting
(a) Deer hunting with dogs will be on Monday, Wednesdays, and Saturdays during deer season and on Thanksgiving Day, and Friday and Saturday following Thanksgiving. The dog hunting schedule during the Christmas and New Years holidays and last week of hunting season will be announced by the Board of Directors each year. Members hunting with dogs on these days will meet at the clubhouse on Buck Road. The Chief Huntmaster or his designee is solely in charge of deer hunting with dogs. His directions will be followed explicitly.
(b) All hunters are to wear orange in accordance with State Law.
(c) Only shotgun with buck shot will be used when deer hunting with dogs
(d) Deer killed on the organized dog hunts will be brought back to the clubhouse, dressed by the killer or his designee and the meat divided among the members participating in the hunt as supervised by the Chief Huntmaster.
(e) Still deer hunting is authorized on all club property except in areas designated by the Board of Directors for hunting with dogs. Certain areas will be approved by the Board of Directors and announced prior to hunting season each year. All members and guest must sign in and out of authorized areas and are required to sign out all game taken.
(f) Quail, rabbit, squirrel, dove, duck, turkey, and coon hunting are authorized on all club property during the legal State Hunting Season unless modified by the Board of Directors.
(g) Trophy Management Areas: Deer must have a minimum of a 15” OUTSIDE spread to be considered a legal buck on Trophy Managed Areas.
Article XI – Fishing
Fishing is authorized in all ponds and streams located on the club land by members, guests, and authorized relatives of the member’s household. No nets or fish traps of any type are authorized in any pond or stream located on club property. Fishing is authorized seven days a week and year-round, provided it does not conflict with any State or Federal laws. Owners leaving boats at ponds or streams on the club property do so at their own risk.
Article XII – General Rules
(a) Each club member, as a condition of membership, is required to sign the timber company release forms each year by June 15. Members failing to sign the release form will have their membership cancelled and their dues will be forfeited..
(b) No tree stands will be constructed on the club property where nails, spikes, etc. are driven into trees. The Board will set stand quantity policy each year with a minimum of 2 stands per member. They must be visibly marked with name or club number and no one else is allowed to hunt someone else’s stand without permission from the owner of such stand.
(c) Tower stands are not authorized. Tower stands will be deemed non-portable.
(d) All property adjoining club land will be respected and all land laws followed.
(e) All vehicles properly displaying the club decal will be permitted on the club property.
(f) Camping is authorized on Briar Creek at all fishing pond locations and hunting headquarters on Buck Road and other areas as designated. Campers are cautioned to extinguish fires prior to leaving their campsites.
(g) Drinking alcoholic beverages during a hunt or reporting for the hunt under the influence of alcohol or drugs is not allowed.
(h) All members are expected to abide by the State and Federal Game laws. This includes no hunting from a moving vehicle or from a public road. Any violation will be at member’s own expense.
(i) Dependents or guest of the club that are 15 years of age or younger must follow all Georgia Game Laws while engaging in hunting or fishing activities. When engaging in dog hunting dependents or guest of the club that are 15 years of age or younger will be allowed to take a stand alone at the discretion of the Hunt Master or his designee..
(j) Each club member that is physically able will participate in a minimum of three (3) scheduled workdays each year or make payment to the Club in an amount established by the Board of Directors. If physically disabled, you must notify a Board Member to get proper credit. Workdays must be completed by October 1st of the present year or arrangements must be made with a Board Member to make them up.
Article XIII – Amendments
Any proposed amendments to these Bylaws may be introduced in writing by any member of the club to the Board of Directors at any regular meeting or special meeting called for the purpose. Such proposed amendments will be reviewed and approved by the Board for approval. After they have been approved by the Board they must be acted upon by the club membership at a regular meeting or a special meeting called for the purpose provided a copy of the approved amendments has been sent to each club member by United States mail or e-mail providing the member has an e-mail address on the current roster, at least ten (10) days previous to the meeting. A two-thirds vote of the members present will be necessary to pass or reject it.